Good news for Dynamics GP 2010 users!  There is a new Professional Services Tools Library called “Doc Date Verify”, I like the sound of that.

Doc Date Verify (FREE)

Available only on Microsoft Dynamics GP 2010

Using Doc Date Verify
When Doc Date Verify is activated, and a document date is entered, a check will be
performed to determine whether the document date is in a valid fiscal period or if
the fiscal period is closed.
• If the date does not fall within a valid fiscal period, a message will be displayed
and the user will not be allowed to continue until the date is in a valid period.
• If the Document Date falls within a period that is closed, a message will be
displayed that will allow the user to correct the date or continue on leaving the
date.
This functionality is available in the following windows:
• Payables Transaction Entry
• Receivables Transaction Entry
• Invoice Entry
• Payables Manual Payment Entry
• Sales Transaction Entry
• Inventory Transaction Entry
• Cash Receipts Entry
• Purchase Order Entry
• Receiving’s Transaction Entry
• Purchasing Invoice Entry
To activate this tool, simply mark the second check box next to Doc Date Verify in
the Professional Services Tools Library window.

These are free, online versions of Word, Excel, PowerPoint, and OneNote that you can access from the web browser.  Yes, they are watered down, but they are compatible with their desktop versions and are surprisingly functional.  The PowerPoint Web App is one to really look at.

You don’t have a Windows Live account?  No worries, they’re free.  Just go to http://live.com and sign up for one.

Documents that you create are saved online in your SkyDrive, which is your virtual hard disk on the internet. 

Here’s a look at Word:

and Excel:

So go to http://live.com now and start living in the “cloud”, you don’t want to be left out of the next internet revolution, do you?

Office 2010: Product Guides

Dynamics GP 2010 will be the focus of this weekend’s Microsoft Convergence, the annual conference for Microsoft Dynamics customers and partners.  The upgrade will be available beginning May 1, 2010.

Of the many enhancements, further integration with SharePoint and Office are key improvements.

More information can be found at the official US launch site.

SOP PO Number Check (FREE)*

Verify Customer PO Numbers for duplicates as data is entered into the field on both the SOP Entry window and the SOP Customer Detail Entry window.

PURCHASING TOOLS

POP Cost Defaulter (FREE)*

Use this tool to default in the Standard Cost or the Current Cost within the Purchase Order Entry window instead of the vendor specific Last Invoice Cost.

Default Add Item POP/SOP (FREE)*

Automatically mark the Add Item option to be marked in Sales Transaction Entry, Purchase Order Entry, POP Receiving’s Entry and Purchasing Invoice Entry.

Doc Date Verify (FREE)*

Verify document dates fall in a valid fiscal period when entered in Payables Transaction Entry or Receivables Transaction Entry. If the date does not fall within a valid fiscal period, a message will be issued and the user will not be allowed to continue until the date is in a valid period. This customization will also do a validation if the period is closed.

Decimal Place Tool (FREE)*

Adjust the Check Amount in Words to two decimals, for both Payables Management and Payroll checks. This tool is useful when the currencies in Microsoft Dynamics GP have been changed to more than two decimals, which can alter the amount when a check prints. Note: Report Writer must be used to modify the check report and adjust the currency fields.

SYSTEM TOOLS

Update User Date (FREE)*

Automatically update the User Date at midnight.. The application will run in the background as long as Microsoft Dynamics GP is open. This tool can be useful when the solution is left open on a machine overnight running integrations or other processes.

*Available only on Microsoft Dynamics GP “11”

Other Free Professional Services Tools Library for Microsoft Dynamics GP

SALES SERIES TOOLS

Territory Modifier (FREE)

Change territory IDs in the system. The

result is a new territory ID with no loss of data.

Territory Combiner (FREE)

Combine a territory ID into another territory ID without losing any work, open or history records. After the completion of the tool, the old territory is removed from the system.

PURCHASING TOOLS

Payables Select Checks Combiner (FREE)

Use this tool to consolidate checks to the same vendor when users are appending to an existing checks batch. This can be of great value if users frequently build batches of payables checks and select different document number ranges or different date ranges.

Payables Minimum Check Utility (FREE)

Pick a minimum amount for your payables checks created through the select checks process. It will prevent any checks being created under the minimum amount specified.

Minimum PO/Receipt Number (FREE)

Prevent purchase order processing from defaulting the next PO number or receipt number to a number that is previous to the current PO number – when an existing PO number is deleted. Option to set a minimum PO number default, so the system won’t default to anything below the minimum.

INVENTORY TOOLS

Item Reconciler (FREE)

Reconcile inventory or field service. This tool can increase performance if all items don’t need to be reconciled. Only those items that need reconciling will be reconciled using Professional Services Tools.

SYSTEM TOOLS

Toolkit (FREE)

Rebuild the GL00105 without going into SQL query analyzer, turn on/off dexsql.log, rebuild indexes and recreate Dex Procs and tables.

Menu Inquiry Utility (FREE)

The Menu Inquiry Utility allows you to see all of the commands on the menus, hidden or not, and helps identify where those commands come from (which product) and other properties of the commands.

• How do you manage separate accounting systems?
• What to do with different COA (Chart-of-Accounts) logic and segments?
• Do you have the option of starting from Scratch on your COA?
• Is redesigning an existing Chart-of-Accounts an option?
• Do you have the option of migrating existing companies to Dynamics GP?
• Can you use Excel for consolidation reporting?
• Are your consolidation processes SOX compliance?
• Do you consolidate by organization structures, lines-of-business, or departments?
• Do you have Statutory reporting requirements by country?
• Are your functional currencies different from your reporting currencies?
• Do you provide budget to actual analysis at the consolidation level?
• How do you document and manage eliminations?

No matter the size of the organization, at the end of each accounting period the results of all companies need to be consolidated. The purpose of our “Consolidation Design in Microsoft Dynamics GP” White Paper is to provide design concepts for performing Consolidation Accounting using Microsoft Dynamics GP and FRx.

Microsoft Dynamics GP and FRx can be successfully designed to manage the consolidation process!

Request a free copy of “Consolidation Design in Microsoft Dynamics GP” at http://www.unifiedbiz.com/solutions/consolidations/ .

Microsoft Office 2010 Technology Guarantee

Return transaction document types

The following return transaction document types are available in Purchase Order Processing.

Return

A Return transaction document type is used if the following conditions are true:

• A shipment transaction has been posted for the purchase order.

• An invoice transaction has not been entered for the purchase order.

• The item in the purchase order has not yet been removed from inventory.

"Return w/Credit"

A "Return w/Credit" transaction document type is used if the following conditions are true:

• A shipment transaction has been posted for the purchase order.

• An invoice transaction has been posted for the purchase order.

• The item in the purchase order has not yet been removed from inventory.

Inventory

An Inventory transaction document type is used if the following conditions are true:

• A shipment transaction has been posted for the purchase order.

• An invoice transaction has not been entered for the purchase order.

• The item in the purchase order has been removed from inventory.
Note An Inventory transaction can also be used for items in drop-ship purchase orders that were returned by the customer. You can do this if the invoice transaction has not been matched to the purchase order.

"Inventory w/Credit"

An "Inventory w/Credit" transaction document type is used if the following conditions are true:

• A shipment transaction has been posted for the purchase order.

• An invoice transaction has been posted for the purchase order.

• The item in the purchase order has been removed from inventory.
Note An "Inventory w/Credit" transaction can also be used for items on drop-ship purchase orders that were returned by the customer after the invoice transaction has been posted.